# Information Security Policy and Acceptable Use Policy

Policy owner	Effective date
@ZJvandeWeg	2023-05-01

# Overview

This Information Security Policy is intended to protect FlowForge’s employees, partners and the company from illegal or damaging actions by individuals, either knowingly or unknowingly.

FlowForge systems are to be used for business purposes in serving the interests of the company, and of our clients and customers in the course of normal operations.

Effective security is a team effort involving the participation and support of every FlowForge employee or contractor who deals with information and/or information systems. It is the responsibility of every team member to read and understand this policy, and to conduct their activities accordingly.

# Purpose

The purpose of this policy is to communicate our information security policies and outline the acceptable use and protection of FlowForge’s information and assets. These rules are in place to protect customers, employees, and FlowForge. Inappropriate use exposes FlowForge to risks including virus attacks, compromise of network systems and services, financial and reputational risk, and legal and compliance issues.

The FlowForge "Information Security Policy" is comprised of this policy and all FlowForge policies referenced and/or linked within this document.

# Scope

This policy applies to the use of information, electronic and computing devices, and network resources to conduct FlowForge business or interact with internal networks and business systems, whether owned or leased by FlowForge, the employee, or a third party. All employees, contractors, consultants, temporary, and other workers at FlowForge and its subsidiaries are responsible for exercising good judgment regarding appropriate use of information, electronic devices, and network resources in accordance with FlowForge policies and standards, and local laws and regulations.

This policy applies to employees, contractors, consultants, temporaries, and other workers at FlowForge, including all personnel affiliated with third parties. This policy applies to all FlowForge-controlled company and customer data as well as all equipment, systems, networks and software owned or leased by FlowForge.

# Security Incident Reporting

All users are required to report known or suspected security events or incidents, including policy violations and observed security weaknesses. Incidents shall be reported immediately or as soon as possible by sending an email to security@flowforge.com.

In your email please describe the incident or observation along with any relevant details.

Any security issue related to vulnerabilities in the product should be reported via our disclosure policy.

# Device Policy

All end-user devices (e.g., mobile phones, tablets, laptops, desktops) must comply with this policy.

System level and user level passwords must comply with the Access Control Policy.
Providing access to another individual, either deliberately or through failure to secure a device is prohibited.
All end-user, personal (BYOD) or company owned devices used to access FlowForge information systems (i.e. email) must adhere to the following rules and requirements:
Devices must be secured with a password (or equivalent control such as biometric) protected screensaver or screen lock.
Devices must not be left unattended in public.
Users must report any suspected misuse or theft of a mobile device immediately to security@flowforge.com
Avoid sharing credentials. Secrets must be stored safely, using features such as GitHub Secrets. For accounts and other sensitive data that need to be shared use the company-provided password manager, 1Password, and ensure an appropriate scope of sharing is used.
Confidential information must not be stored on portable media such as USB drives
Accessing FlowForge systems on public "shared" computers, such as hotel kiosks is strictly prohibited
Upon termination users agree to return all company owned devices and delete all company information and accounts from any personal devices

# Acceptable Use Policy

FlowForge proprietary and customer information stored on electronic and computing devices, whether owned or leased by FlowForge, the employee or a third party, remains the sole property of FlowForge for the purposes of this policy.

Employees and contractors must ensure through legal or technical means that proprietary information is protected in accordance with the Data Management Policy.

Google Drive should be used to store and share files within the company, ensuring proper access controls are applied.

You have a responsibility to promptly report the theft, loss, or unauthorized disclosure of FlowForge proprietary information or equipment. You may access, use or share FlowForge proprietary information only to the extent it is authorized and necessary to fulfill your assigned job duties.

Employees are responsible for exercising good judgment regarding the reasonableness of personal use of company-provided devices.

For security and network maintenance purposes, authorized individuals within FlowForge may monitor equipment, systems and network traffic at any time. FlowForge reserves the right to audit networks and systems on a periodic basis to ensure compliance with this policy.

Employees must ensure the software they use is properly licensed and used as intended.

# Unacceptable Use

Under no circumstances is an employee of FlowForge authorized to engage in any activity that is illegal under local, state, federal or international law while utilizing FlowForge-owned resources or while representing FlowForge in any capacity.

# Additional Policies and Procedures Incorporated by Reference

Personnel are responsible for reading and complying with all policies relevant to their roles and responsibilities.

The following table lists the policies that form our Information Security model.

This table will be updated with links to the individual policy documents as they get added to the handbook and adopted.

Role	Purpose
Access Control Policy	To limit access to information and information processing systems, networks, and facilities to authorized parties in accordance with business objectives.
Asset Management Policy	To identify organizational assets and define appropriate protection responsibilities.
Business Continuity & Disaster Recovery Plan	To prepare FlowForge in the event of extended service outages caused by factors beyond our control (e.g., natural disasters, man-made events), and to restore services to the widest extent possible in a minimum time frame.
Cryptography Policy	To ensure proper and effective use of cryptography to protect the confidentiality, authenticity and/or integrity of information.
Data Management Policy	To ensure that information is classified and protected in accordance with its importance to the organization.
Human Resources Policy	To ensure that employees and contractors meet security requirements, understand their responsibilities, and are suitable for their roles.
Incident Response Plan	Policy and procedures for suspected or confirmed information security incidents.
Operations Security Policy	To ensure the correct and secure operation of information processing systems and facilities.
Physical Security Policy	To prevent unauthorized physical access or damage to the organization’s information and information processing facilities.
Risk Management Policy	To define the process for assessing and managing FlowForge's information security risks in order to achieve the company’s business and information security objectives.
Secure Development Policy	To ensure that information security is designed and implemented within the development lifecycle for applications and information systems.
Third-Party Management Policy	To ensure protection of the organization's data and assets that are shared with, accessible to, or managed by suppliers, including external parties or third-party organizations such as service providers, vendors, and customers, and to maintain an agreed level of information security and service delivery in line with supplier agreements.

# Policy Compliance

FlowForge will measure and verify compliance to this policy through various methods, including but not limited to ongoing monitoring, and both internal and external audits.

# Exceptions

Requests for an exception to this policy must be submitted to the CTO or CEO for approval by raising an issue on the admin repository or via email if confidentiality is required.

# Violations & Enforcement

Any known violations of this policy should be reported to the CTO or CEO. Violations of this policy can result in immediate withdrawal or suspension of system and network privileges and/or disciplinary action in accordance with company procedures up to and including termination of employment.